Paper duty slips are losing you money
The driver scribbles KMs and time on a paper pad. The slip arrives at the office three days later — smudged, partially torn, sometimes missing. When a customer queries a 6-week-old trip, you have nothing. Digital, GPS-attested, signature-backed duty slips end this for good.
No credit card required. Set up in 15 minutes.
Illustrative view — data shown is for demonstration only.
Without it
- ×Driver's paper duty slip book ends the trip crumpled, coffee-stained, and arrives at the office three days late
- ×Claimed 280 KMs — customer says 240 based on their own map check — your evidence is handwriting on paper, no proof
- ×Customer queries a trip from two months back; the paper slip is 'in the file somewhere' and the driver doesn't remember
- ×No photo of odometer at start or end — driver could have billed extra KMs, you'd never know
- ×No guest signature — the customer denies the extra hour charge, there's no acknowledgement to show
With Travel Softdrive
- Driver captures odometer photo at start and end, digital signature from the guest, GPS polyline — all linked to the duty
- GPS-attested KMs — the path actually driven, timestamps included, stored forever
- Immutable record — once duty is closed, the slip can be revoked (with reason) but never silently edited
- Search by date, customer, driver, vehicle, or booking ID — pull up any historical duty in two clicks
- Guest signature and photos are part of the invoice evidence — disputes close in minutes, not weeks
What's inside
Start duty in the driver app
Driver opens the allocated duty, enters the guest OTP, captures the odometer photo. Duty state moves to Active. Timestamp is locked.
Odometer photo capture
Start odometer, end odometer, and checkpoints if the duty is long. Each photo is uploaded to secure storage and linked to the duty — immutable proof of real KMs.
GPS polyline on every duty
Adaptive GPS tracking runs through the duty. The resulting polyline is stored with the slip — not just distance, but the route itself, replayable forever.
Guest digital signature
At duty close, the guest signs on the driver's phone. Signature captured, time-stamped, tied to the duty. That signature is the customer's acknowledgement of KMs, hours, and extras.
OTP-verified start and end
Guest OTP at start proves the car actually met the customer. Optional OTP at end proves completion. No more backdated duty times.
Auto-close → pre-invoice
The moment a duty closes with all required artefacts, the pre-invoice drafts itself — KMs, hours, extras, allowances, garage time, GST, all from the rate card.
Search and retrieve in seconds
Customer calls about a trip from 8 weeks ago. Search by date or booking ID, pull up the full slip — photos, signature, GPS replay, all there.
Revoke-and-reopen, never silent-edit
If a slip genuinely needs to be corrected, it's revoked with a reason logged, then reopened. The audit trail preserves both versions — no invisible edits.
A Mumbai operator ends a 6-month-old billing dispute in 10 minutes
A Mumbai operator with 18 vehicles, mostly running corporate airport transfers and local 8hr/80km packages, took a call from a Bandra-based enterprise customer's AP team six months after the trip: 'Our employee says the trip was 45 km, you billed 78 km — we're deducting the difference from the next cycle.' Under the paper-slip regime this would have been a write-off. Instead, the ops manager opened the duty in Travel Softdrive, pulled up the odometer photo at start (45,682 km) and end (45,760 km) — a 78 km delta — showed the GPS replay from Bandra-Kurla Complex to the airport via Sion-Dharavi link because of a Western Express Highway closure, and showed the guest's digital signature on the duty slip at completion. The customer's AP team accepted the evidence the same day. The operator kept the ₹1,400 they would otherwise have written off — and more importantly, the customer's buyers team now trusts their billing.
Illustrative scenario based on typical operator workflows.
Frequently asked questions
What if the driver has a basic phone, not a smartphone?+
We issue a Guest Driver Access (PDA) link — a universal URL with OTP that opens in any mobile browser. The driver can still start the duty, end it, and mark completion. No app install required.
Does the odometer photo have to be manually captured?+
Yes, by the driver at start and end. This is a deliberate design — the human photograph is what makes the KM claim defensible in a dispute.
What happens if the driver forgets to capture the end-odometer photo?+
The duty can't be closed without it. The driver is prompted; if the photo is genuinely missed, the ops team can close the duty manually with a reason logged — it shows up as an exception on reports.
Is the guest signature legally valid?+
It's a signed acknowledgement of service delivered, captured with timestamp and device metadata. In practice, it's more than enough to close billing disputes — which is the actual problem it solves.
Can we export the full duty slip as a PDF for the customer?+
Yes. The duty slip exports as a PDF with odometer photos, GPS replay thumbnail, guest signature, times, and computed line items — attachable to the invoice or sent separately.
Works seamlessly with the rest of the platform
Driver App
The full driver lifecycle — accept, OTP start, photo capture, GPS, signature, complete.
GPS Tracking
GPS polyline, reliable offline operation, variance reports — the tracking layer behind every slip.
Invoicing & Billing
Duty closes, pre-invoice drafts — duty slip is the evidence attached to every bill.
Never lose a duty slip again
Book a demo. We'll walk a duty end to end — OTP start, odometer photo, GPS track, guest signature — and show you how a 6-month-old slip is still pulled up in two clicks.
No credit card required. Credits never expire.