Every booking type, one workflow
Single duties, bulk imports, 26-day monthly contracts, multi-leg itineraries, airport pickups with live flight tracking — all handled without switching screens or systems.
No credit card required. Set up in 15 minutes.
| Booking # | Guest | Customer | Vehicle | Pickup | Status |
|---|---|---|---|---|---|
| BKG-24-0142 | Rajesh Sharma | Acme Corp | Innova | 9:00 AM | Confirmed |
| BKG-24-0143 | Priya Patel | Globex India | Dzire | 10:30 AM | Dispatched |
| BKG-24-0144 | Arjun Menon | Acme Corp | Innova Crysta | 12:00 PM | Confirmed |
| BKG-24-0145 | Meera Iyer | Initech | Etios | 2:30 PM | Pending |
| BKG-24-0141 | Vikram Singh | Hooli Tech | Ertiga | 8:00 AM | Completed |
| BKG-24-0140 | Ananya Rao | Acme Corp | Innova | 7:30 AM | Completed |
Illustrative view — data shown is for demonstration only.
Without it
- ×Airport pickups go wrong when flights are delayed and drivers don't know
- ×Monthly contracts live in Excel — KM carry-forward becomes a monthly argument
- ×Bulk requests get typed one by one — 10 cars, 10 chances to fat-finger
- ×Multi-leg itineraries split into separate disconnected bookings
- ×Edit requests from corporate travel desks get lost in email threads
With Travel Softdrive
- Flight tracking auto-adjusts pickup time the moment the flight status changes
- 26-day monthly contracts with auto-duty generation and KM carry-forward
- Bulk CSV/Excel import with rate validation before anything gets confirmed
- Multi-leg chains keep all legs linked with a single root-trip ID
- Pending-edit workflow — partner requests a change, you approve or reject without losing history
What's inside
Every booking type in one place
Single duty, bulk import, fixed-amount flat-rate package, 22/24/26/30-day monthly contract, or multi-leg itinerary — one creation flow for all.
Monthly contracts, end to end
Define the template once. Auto-generate all duties for the month. Carry KM forward. Apply holiday rates. Close all duties in one click when the month ends.
Bulk import with validation
Import 50 bookings from a CSV. The rate engine validates every line against your rate cards before a single booking is created.
Multi-leg itineraries
Bengaluru → Mysore → Ooty → Coorg → Bengaluru as one booking, not four. All legs linked. All KMs tracked. One invoice if needed.
Flight tracking for airport pickups
Live flight-status tracking watches every airport booking. Flight delayed 90 minutes? Driver and dispatch are notified before the guest lands.
Clear state machine
Created → Pending Acceptance → Accepted → Driver Allotted → Active → Complete. Every booking has a defined state. No ambiguity.
Pending-edit workflow
When a customer or supplier requests a change, it goes into a pending-edit queue. You approve or reject — the history of both the original and the change is preserved.
Approval chains that match your org
Configurable approval before confirmation. Rate threshold? Specific customer? Only on monthly contracts? Build the rule, not the exception.
A 60-vehicle operator running two corporate monthly contracts
The operator runs a 26-day monthly contract for two enterprise customers — each with 12 dedicated vehicles. At the end of the month, contract managers used to spend three working days aggregating duty slips, reconciling KM carry-forward, applying holiday rates, and consolidating into a single monthly invoice per contract. After moving to Travel Softdrive, duties auto-generate from the contract template, KM carry-forward runs automatically, holiday rates apply based on the configured calendar, and the bulk closure feature closes every duty for the month in a single action — the monthly pre-invoice appears the same day.
Illustrative scenario based on typical operator workflows.
Frequently asked questions
Do you support both daily duties and monthly contracts?+
Yes — both, in the same platform. Daily duties for one-off pickups; monthly contracts (22/24/26/30-day cycles) for enterprise assignments with dedicated vehicles.
How does KM carry-forward work on monthly contracts?+
Each contract has a monthly KM quota. Unused KMs from one month can be carried forward to the next based on contract terms — configured once, applied automatically.
Can we handle bookings that change after confirmation?+
Yes. Partners or customers can propose changes through a pending-edit workflow. Your dispatcher approves or rejects — both the original and the change are preserved in the audit trail.
Does the flight tracking cost extra?+
It's included. For airport bookings, we check live flight status — delays, cancellations, and gate changes are picked up automatically and reflected in the booking.
What about multi-city itineraries?+
Multi-leg bookings chain every stop together. One root-trip ID, linked legs, consolidated distance and time tracking. Bill as one invoice or one-per-leg, your choice.
Works seamlessly with the rest of the platform
See every booking type working together
Book a 1-on-1 demo. We'll walk through daily duties, monthly contracts, and airport bookings on our actual platform.
No credit card required. Credits never expire.