Run the fleet like a portfolio — know which cars make you money, and which ones don't
You own 20 to 200 cars, leased to operators, or running your own chauffeur-driven ops, or both. Travel Softdrive gives you per-vehicle profitability, a living compliance dashboard, GPS-attested KM reconciliation, and a clean audit trail — so the fleet stops being a black box.
No credit card required. Set up in 15 minutes.
Vehicles on duty (5)
- 18 kmKA-01-AB-1234On duty
- 42 kmRJ-14-CD-5678Returning
- 5 kmKA-03-EF-9012On duty
- —KA-05-GH-3456At pickup
- 73 kmDL-02-JK-7890On duty
Illustrative view — data shown is for demonstration only.
Without it
- ×You know the fleet is profitable overall, but you can't tell which 6 cars are dragging the average down — so the loss-making vehicles keep running
- ×A vehicle is stopped at an interstate checkpoint because its permit expired 6 days ago — nobody was tracking the renewal calendar
- ×The operator running your leased cars bills you monthly, but the math never quite reconciles — KM claims, fuel bills, and actual routes don't line up
- ×You learn a car had a major service expense last month only when the quarterly statement arrives — no real-time view of vehicle cost
- ×When a customer disputes a trip KM three months later, you have no evidence of what actually happened — just the driver's word against the client's
With Travel Softdrive
- Per-vehicle P&L: revenue from every duty minus fuel, maintenance, EMI, insurance, tyres — you see exactly which 5 cars are best and which 3 should be sold
- Compliance tracker that surfaces every permit, fitness, PUC, and insurance expiry 30/15/7 days out — never lose a car to a paperwork lapse again
- GPS-attested route data on every duty — KM claims are backed by polyline replay, variance reports flag anything outside a 10% tolerance
- Government-verified RC and driver licence on file — enterprise customers' compliance teams can audit the fleet in a day, not a week
- Fleet utilisation, maintenance expense per vehicle, and vehicle-group P&L dashboards — the numbers a fleet owner actually asks every morning
What's inside
Per-vehicle profitability
Revenue attributed from every duty that vehicle ran, offset against fuel, maintenance, insurance, tyres, EMI, and permit costs. A real P&L per number plate — not an allocated average.
Fleet utilisation dashboard
Hours on duty vs hours available, per vehicle and per group. Under-utilised cars become visible; overworked ones get a maintenance flag before breakdown.
Compliance tracker
Every vehicle's insurance, fitness, permit, PUC — expiry dates, filing status, renewal alerts at 30, 15, and 7 days, plus government-linked RC verification.
GPS variance reports
Every duty's claimed KMs compared against GPS-recorded route distance. A 15-minute weekly review catches revenue leakage that used to go invisible.
Maintenance expense tracking
Service history, fuel log, tyre changes, and major repairs tagged to each vehicle — feeding directly into the per-vehicle P&L without double entry.
Immutable audit trail
Every rate applied, every edit to a duty, every permission change — timestamped and attributed. A compliance-grade audit you can hand to a big customer's procurement team.
Operator & supplier view
If you lease your fleet to another operator, or pull in vehicles from your partner suppliers to cover demand, the system tracks both sides — margin and payouts per partnership.
Portfolio-level analytics
Group vehicles into segments (sedan, SUV, EV), compare segment-level margins, model yield per investment rupee — run the fleet like an asset class, not a collection of cars.
A 60-car fleet owner discovers their 12 sedans are subsidising the other 48
A Pune-based fleet owner held 60 cars — a mix of sedans and SUVs — and leased them out to two corporate-focused operators. The monthly P&L statement arrived as a single aggregate number, usually green. The first time they ran per-vehicle P&L with fuel, maintenance, driver cost, and EMI attributed correctly, the picture reshuffled: the 12 sedans on airport-drop rates were carrying a structurally negative margin because rates hadn't kept pace with fuel and toll costs, while the SUVs on outstation and event work were at 24% net. Two of the sedans were also due for major engine work the quarter ahead. The owner renegotiated sedan rates with the operator on the next cycle, sold the two highest-maintenance sedans at book value, and the fleet returned to a healthy margin without adding a single vehicle.
Illustrative scenario based on typical operator workflows.
Frequently asked questions
We lease our fleet to an operator — can we still see what's happening vehicle by vehicle?+
Yes. The operator uses the platform to run duties; as the fleet owner you get read-access scoped to your vehicles with their duty logs, KM records, maintenance, and compliance. You see the same P&L that they do, by car.
How does Travel Softdrive integrate with our existing GPS hardware?+
You don't need to replace in-vehicle GPS devices. The driver app running on the driver's Android phone captures GPS pings for route replay and variance reports, and this works in parallel with any hardware tracker. If you later want tighter hardware integration, custom connectors are possible on enterprise plans.
Can we manage multiple legal entities — say, one GST number per state?+
Yes. The platform is multi-entity at the core. You can run separate organisations (each with its own GSTIN, invoicing, compliance) and roll them up into a business group for consolidated reporting — without breaking per-entity access control.
What happens to our data if we stop using Travel Softdrive?+
You own your data. Export to Excel and PDF is available on every report and master, and a full-data export can be requested at any time. No lock-in on your operational history or compliance archives.
Is there a minimum fleet size?+
No. The platform works for a 10-car owner as well as a 200-car portfolio. Credit-based pricing means you pay for actual bookings processed, not per vehicle or per seat.
Works seamlessly with the rest of the platform
Reports & Analytics
Per-vehicle P&L, fleet utilisation, GPS variance, compliance dashboard — the numbers fleet owners actually ask for.
Compliance Tracker
Permit, fitness, PUC, insurance — expiry alerts and government-verified records for the whole fleet.
GPS Tracking
Live fleet map, route replay, and GPS variance on billable KM for every duty.
Supplier Network
When you run operator-plus-owner hybrid models, partner margin and payout tracking closes the loop.
See your fleet as a portfolio, not a black box
Book a demo. We'll walk through per-vehicle P&L, compliance dashboards, and GPS variance on our platform with representative fleet data.
No credit card required. Credits never expire.