The operations backbone for chauffeur-driven car rental operators
You run 10 to 500 chauffeur-driven vehicles on corporate contracts, event transport, and airport transfers. Travel Softdrive is the one platform that ingests your enquiries, assigns duties, tracks vehicles, bills customers with compliant GST e-invoices, pays your drivers, and tells you which of your cars actually makes money.
No credit card required. Set up in 15 minutes.
Today's bookings
4 of 42- activeRajesh SharmaBLR → Airport · 9:00 AM
- dispatchedPriya PatelHSR → ORR · 10:30 AM
- confirmedArjun MenonWhitefield · 12:00 PM
- confirmedMeera IyerIndiranagar · 2:30 PM
Fleet status
30 vehiclesIllustrative view — data shown is for demonstration only.
Without it
- ×Bookings arrive by email, WhatsApp, and phone — and somebody has to retype every single one into an Excel sheet before dispatch can see it
- ×The rate card for Infosys is different from the rate card for a wedding in Udaipur, and both live inside somebody's head — so every invoice becomes a debate
- ×GST e-invoices are generated in a separate portal, duty slips are typed in Word, Tally is updated manually — three tools, three versions of the truth
- ×When a booking comes in for Coimbatore and you have no cars there, you call your Coimbatore partner on WhatsApp, negotiate a rate, add a margin, and hope the driver turns up — with zero system record
- ×Drivers are paid from an Excel sheet, attendance lives in a register, comp-off claims are settled by memory — and every month-end is a week of reconciliation
With Travel Softdrive
- AI parses every email, WhatsApp forward, and rate enquiry into a structured booking draft you can accept with one click — no retyping
- Per-customer rate contracts apply automatically, including extra-KM, extra-hour, night halt, and garage-KM logic — invoices reconcile themselves
- GST-compliant e-invoice IRN, digital signature, QR code, and monthly consolidated billing generated inside the same platform that closed the duty
- Forward overflow bookings to the supplier partners you already work with — one-click forward, visible margin, no WhatsApp chains
- Driver registry, attendance, comp-off, leave, salary slips, and monthly payroll runs sit alongside bookings — one system, one source of truth
What's inside
AI email-to-booking
Forwarded customer emails, rate enquiries, and booking confirmations are parsed into structured drafts. Fuzzy deduplication prevents the same CC'd thread from becoming three bookings. The AI improves per operator with every correction.
Booking & duty management
Single duties, monthly contracts, fixed-amount packages, multi-leg chains with waypoints, and flight-tracked airport pickups — all on one booking screen with a clean state machine from Created through Completed.
GST invoicing with e-invoice IRN
Auto pre-invoice on duty closure, rate escalation when thresholds cross, rate snapshots frozen at calculation time, live e-invoice IRN on the government portal, digital signature, and credit/debit notes. Your CA stops asking for workarounds.
Supplier network
Digitize the supplier relationships you already have. Invite your existing partner operators, forward bookings you cannot cover directly, see margin upfront, track the partnership lifecycle, and keep the customer relationship yours. Manual suppliers without accounts are supported too. Not a marketplace — a tool for managing the vendors you already work with.
GPS tracking & variance
Live vehicle positions, route playback, OTP-verified duty start and end, odometer photo checkpoints, and a variance report that flags every duty where claimed KMs do not match GPS reality.
Rate management
City and vehicle-group rate charts, approval workflow before activation, holiday rate overrides, and escalation rules that auto-apply when an 8hr-80km duty becomes 10hr-120km.
HR & payroll for drivers and staff
Attendance, leaves, comp-off, salary structures, monthly payroll runs, and PDF salary slips — for drivers, dispatchers, accountants, and mechanics. One employee record across ops and HR.
Compliance tracker
Insurance, fitness, PUC, and permit expiry per vehicle with renewal alerts. Government-linked verification for RC, DL, and Aadhaar so you are not defending scanned JPEGs to an auditor.
A 60-vehicle Bengaluru operator on a Monday morning
At 7:42 AM, a corporate travel desk from an IT major forwards a week of event transport requests — 34 duties across Bengaluru, Hyderabad, and Pune. Travel Softdrive's AI parses the thread, deduplicates the two requests that were also CC'd by the admin, and drops 34 booking drafts into the dispatcher Priya's queue. She accepts all 34 in one batch; the Pune duties fan out to the operator's existing Pune partner because they have no garage there. By 9:30 AM, driver Ramesh starts his first duty in Bengaluru — he enters the OTP the guest shared, clicks the odometer photo, and the GPS begins logging. At 3 PM, the Hyderabad pickup is auto-adjusted by 70 minutes because the flight is delayed; the driver gets the update on his phone, the guest gets an SMS. By 11 PM, pre-invoices for the day's closed duties have already generated — GST applied, rate escalation calculated for the two duties that crossed 120 KM, e-invoice IRNs returned live from the government portal. The owner, Mr. Krishnan, looks at his dashboard the next morning and sees revenue Rs 3.84 lakh, supplier cost Rs 71,000, GPS variance flags on two duties for review, and three vehicle permits expiring in the next fortnight. His month-end used to take five days. It now takes an afternoon.
Illustrative scenario based on typical operator workflows.
Frequently asked questions
We already run on Tally for accounting. Will Travel Softdrive replace it?+
No — we are the operations and billing layer. Tally remains your accounting book of record. Invoices, credit notes, and receipts generated in Travel Softdrive export cleanly to Tally, and your CA can reconcile TDS and GSTR filings from our reports. Many of our operators keep Tally for 3CA/3CB audits and let our platform handle everything up to the invoice.
Can we use this if we do a mix of corporate contracts and walk-in retail bookings?+
Yes. Monthly contracts, per-duty spot bookings, fixed-amount packages, and retail airport transfers are all first-class booking types. Rate cards can differ per customer, per vehicle group, and per duty type. Retail customers can be tagged as cash or card with place-of-supply handled correctly for GST.
What if our fleet is partly owned and partly attached through vendors?+
The platform models both. Owned vehicles sit in the fleet registry with per-vehicle P&L; attached vehicles from supplier partners are modelled through the supplier network with partnership lifecycle, margin analysis, and the option to manually register suppliers who do not yet use our platform.
How quickly can we go live?+
A typical 40-80 vehicle operator goes live in 10 to 15 working days. That includes importing your vehicle and driver master, configuring customer rate charts, wiring up your GST and e-invoice portal credentials, and training dispatchers. We run parallel billing for one cycle before you cut over fully.
Do you handle our kind of duty slips — the ones our corporate customers insist on signing?+
Yes. Duty slips are generated from the platform, can be signed on the driver app by the guest, and are attached to pre-invoices. For customers who insist on their own duty slip format, we support third-party invoice mapping so their internal reference numbers are tracked alongside ours.
Works seamlessly with the rest of the platform
AI Email-to-Booking
Turn forwarded threads and rate enquiries into confirmed duties without retyping.
Invoicing & Billing
GST e-invoice IRN, rate escalation, garage KM, and credit/debit notes in one flow.
Supplier Network
Forward what you cannot cover. Keep the customer, keep the margin visible.
HR & Payroll
Pay drivers and staff inside the same platform that runs dispatch.
See your own booking volume run through the platform
Book a demo. We will take a sample week from your email inbox and show you the parsed bookings, generated invoices, and the dashboard you would see on Monday morning.
No credit card required. Credits never expire.